Bulletproof step-by-step. Multiple US 501(c)(3) charities share the "Wounded Warriors" name pattern, so the memo-line EIN is the single most important detail — banks route by EIN, not by name. Follow these 8 steps and your gift reaches us.
Suite 400 is essential — without it, USPS may return as undeliverable.
Pay to: "Wounded Warriors" (or "Wounded Warriors, Inc."). Avoid writing "Warriors Fund" alone — that's our d/b/a, not the legal entity name on file with our bank.
On the memo line: EIN 86-1336741. This is critical. Banks route by EIN, not by name. Without the memo-line EIN, your check could be mis-routed to a similarly-named organization.
Sign exactly as your bank has on file. Unsigned checks bounce.
Wounded Warriors, 1790 Hughes Landing Blvd, Suite 400, The Woodlands, TX 77380. Double-check Suite 400 — required for delivery.
For gifts over $500, use USPS Certified Mail or Priority Mail with tracking — gives you proof of mailing for tax purposes + tracks against loss.
Include your name + return address on the envelope (and ideally a note inside with your email) so we can mail or email you a tax receipt. Without your address, we have no way to send your acknowledgment letter — required for IRS substantiation on gifts $250+.
Drop in any USPS mailbox or post office. We typically receive checks 2-5 business days after mailing.
You'll receive a tax-deductible acknowledgment letter within 7-14 business days of our receiving the check. Keep this for your tax records — it meets IRS substantiation requirements for charitable contributions $250+.
Email info@warriorsfund.org with: (1) date you mailed the check, (2) amount, (3) approximate address you used. We'll help you contact the recipient organization to request a void + reissue. Going forward: always use the memo-line EIN — banks then route correctly automatically.
2-5 business days for USPS delivery, 1-3 business days for our team to process + deposit, then 7-14 business days for the acknowledgment letter. Total: 10-22 business days from when you mail until you have the tax receipt in hand.
Yes. Include a note inside the envelope. For program-specific designation: write "designated for [program name]" on the memo line below the EIN, e.g., "EIN 86-1336741, Emergency Aid". We honor designations except where a program is over-funded — in which case we'll redirect with explicit notice in your acknowledgment letter.
Yes — Wounded Warriors is a federally-recognized 501(c)(3) public charity (EIN 86-1336741, IRS ruling year 2021). Gifts are tax-deductible to the extent allowed by law. Our acknowledgment letter satisfies IRS substantiation requirements for charitable contributions $250+.
The IRS assigns each 501(c)(3) a unique 9-digit Employer Identification Number. Multiple US 501(c)(3) organizations have "Wounded Warriors" in their name pattern — same words, different EINs. We are EIN 86-1336741. Banks process deposits using EIN as the routing key — name is just a display field. The memo-line EIN gives the bank an explicit, unambiguous instruction.